This page features a timeline and resources to help you prepare to present at the 2025 conference.

Ready to work on your presentation?

Working closely with your advisor, update your speaker profile, finalize your session title and description, and upload your presentation when you’re ready to do so.

Presenter Timeline

Speaker Agreement Due All presenters of accepted sessions will be required to fill out the speaker agreement form via Cvent to confirm participation in the conference.January 15, 2025
Session Facilitation AHA staff and/or the conference education committee will connect with session speakers and provide any needed support and answer logistical questions.January-February 2025
Session Details Confirmed The conference agenda is scheduled to go live in March 2025. Therefore, one presenter will need to approve and finalize session details (e.g., title, description, speaker names, etc.) via Cvent. While changes can be made after this date due to emergency speaker changes or additions, the information will already be live.February 20, 2025
Early Bird DeadlineRegister for the conference at the discounted rate of $575.March 31, 2025
Session Materials Due Presenters must submit final slides and other materials via Cvent. Presentations will be available to conference attendees via the conference mobile app, while materials mentioned during the session that were not originally included can be added after the event.April 30, 2025
Accelerating Health Equity Conference AtlantaMay 19-22, 2025
Atlanta Skyline

Presentation Template

Download the Accelerating Health Equity Conference PowerPoint template and begin working on your presentation.

American Hospital Association's Exclusive Executive Events

Using Organizational Logos and Slide Templates

If you are required to use your hospital or health system’s template, please inform your presentation advisor. All slideshows must include the following slides:

  • Title Slide: First slide of your presentation.
  • Learning Outcomes Slide: Please list the learning outcomes that were confirmed with your presentation advisor.
  • Key Takeaways: Please include the takeaways you want the audience to remember from your presentation. You can list them on one summary slide or embed them throughout the presentation.
  • Contact Information Slide: The last slide must include contact information.
 
 
 
 

Promote Your Session

As part of the conference preparation process, we ask that you promote your session on social media and in any relevant newsletters. Be sure to use #HealthEquityConf and tag ACHI and IFDHE in all social media posts to maximize engagement. Lastly, send in your headshot to receive a personalized “I’m speaking” graphic, which you can then use to let your networks know that you’ll be presenting at the conference.

 
 
 

Meeting Room Set-Up and Audio/Visual Q&A

Most session meeting rooms will have theater-style seating. Depending on room capacity and configuration, some may have round tables or a combination of round tables in the front of the room and theater-style seating in the back.

All session rooms will have the following standard AV equipment:

  • Two/three microphones. Depending on the room, there may be a podium microphone and a wireless lavalier microphone.
  • Projector with HDMI and VGA capabilities and a projection screen.
  • Laptops, which will be placed on the lectern. Wireless access will be available for presenters and attendees, as well. The connection speed will be sufficient for accessing and navigating webpages and/or e-mails.

PLEASE NOTE: Presenters will be asked to meet 15 minutes prior to their sessions to verify their slide decks, confirm that all embedded links, videos and sounds are working properly, and ensure that fonts appear as expected.

 

Content Areas

Conference sessions will present leading-edge tactics and thought leadership focused on the following content areas:

icon

Building Authentic and Sustained Community Engagement and Partnership

 

icon

Understanding and Meeting Individual Health and Social Needs

icon

Establishing Systematic and Shared Accountability and Building Diverse Leadership and Governance

icon

Creating Equitable and Inclusive Workplaces

icon

Other Emerging Topics

Presentation Formats

Learn more about the different session formats by reading about breakout sessions and story slams.

  • Concurrent breakout sessions provide an opportunity to share successful strategies with a broad audience. Each session will last up to 60 minutes with at least 15 minutes reserved for attendee Q&A and interaction.

    These sessions are typically organized by common topics or tactics and, therefore, several proposals are often combined into a panel-style presentation or discussion. We have seen that sessions are stronger when paired together!

  • In lieu of a traditional poster session, we will feature “story slam” presentations with original content about your organization’s initiatives to improve community and population health and advance diversity, equity and inclusion.

    In a seven-minute overview of issues organizations around the country have addressed through innovative approaches, presenters touch on how they have addressed issues and interventions, while also noting what lessons they learned in the process.

    The story slam will take place during the conference welcome reception. One person will serve as the lead presenter and additional attendees from the organization(s) represented are invited to join the session as contributors.

 
 
 
 

Conference Fees

All presenters are responsible for their own travel, accommodation expenses and registration fees for the conference. Confirmed presenters will receive a discount code to register for the conference at a rate of $575.

PLEASE NOTE: If you have submitted on behalf of a group, please inform the selected speakers about the discounted rate. If your organization wishes to pay registration for speakers in your session, we can help facilitate that on the back-end.